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Meeting Tips

100+ Meeting Invite Email Subject Lines [Examples & Tips]

June 17, 2024
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June 17, 2024
Anika Jahin
100+ Meeting Invite Email Subject Lines [Examples & Tips]
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Creating engaging email subject lines for meeting invites can make all the difference in whether your recipients open your email or let it sit in their inbox. Imagine you're about to host a pivotal meeting that could shape the future of your project or even your company. 

How do you ensure your invite doesn't go unnoticed?

This blog post will explore how to craft effective meeting titles that will grab attention, communicate the meeting's purpose clearly, and encourage attendees to engage.

By the end, you'll be able to write meeting invite titles that not only inform but also spark interest, leading to successful meetings that move your team or company forward.

Why a Good Email Subject Line Is So Influential

Think of your email subject line as your ticket to an exclusive event. Without it, you don't get past the door. An email subject line holds massive power over whether your email gets opened or ignored. 

In fact, studies indicate that at least 47% of subscribers open emails based solely on the subject line. Conversely, almost 69% of recipients will mark an email as spam for the same reason.

A compelling email subject line is crucial for several reasons:

  1. First Impressions Matter: The subject line is the first thing your recipients see. A well-crafted subject line creates a positive first impression and sets the tone for the rest of the email.
  2. Determines Open Rates: A catchy and relevant subject line increases the likelihood of your email being opened. Higher open rates mean more opportunities to engage with your audience and achieve your email marketing goals.
  3. Avoids the Spam Folder: Subject lines that are clear, relevant, and free from spammy language help ensure your email lands in the recipient's inbox rather than the spam folder. Avoiding phrases like "Free," excessive punctuation, or all caps can keep your emails from being flagged as spam.

How to Write Effective Email Subject Lines

Creating an effective email subject line can significantly boost your email open rates and engagement.

Here are actionable tips to help you craft compelling subject lines that capture attention and prompt action:

Tip #1: Keep It Concise

  • Short and Sweet: Aim for subject lines that are between 6 and 10 words long. This ensures they are fully visible on mobile devices and in desktop email clients.
  • Clear Language: Use simple, clear language and avoid complicated terms or jargon.
  • Avoid Overloading with Details: Save detailed information for the email body. The subject line should hook the reader immediately.

Example: “Join Our Virtual Networking Event Tomorrow”

Tip #2: Create a Sense of Urgency

  • Use Time-Sensitive Language: Include deadlines or time-specific calls to action to create a sense of urgency. Mention the number of days left before the event.
  • Immediate Solutions: Offer an immediate solution to a problem to prompt quick responses.
  • Leverage Emojis: Use emojis to visualize urgency and grab attention.
  • Social Proof: Highlight how many people have already signed up.
  • Exclusivity: Emphasize limited seats or special guests.

Example: “Last Chance to Register – Event Tomorrow! 🚀”

Tip #3: Make It Personal

  • Use Personalization: Include the recipient’s name or use “you” to create a personal touch.
  • Friendly Tone: Make your subject line feel like an invitation from a friend rather than a generic message.

Example: “John, Your Exclusive Invite to Our Summer Gala”

Tip #4: Avoid Spam Words

  • Be Cautious with Keywords: Avoid words that trigger spam filters, such as “urgent,” “free,” “order now,” and symbols like “$$$”.
  • Stay Genuine: Ensure your subject line sounds authentic and trustworthy to avoid being marked as spam.

Example: “Unlock Exclusive Event Access Today”

Tip #5: Use Action-Oriented Language

  • Start with a Verb: Use action words to encourage recipients to take immediate action.
  • Clear Call to Action: Make it obvious what you want the reader to do. Make the meeting purpose clear.

Example: “Discover New Marketing Strategies – Register Now”

Tip #6: Ask Questions

  • Engage Curiosity: Posing a question can engage readers by making them think and feel involved.
  • Relevant Questions: Ensure the question is relevant to the content of the email.

Example: “Ready to Boost Your Sales This Quarter?”

Tip #7: Leverage Numbers and Lists

  • Structured Content: Numbers can make your subject line stand out and suggest a well-organized and digestible format.
  • Easy to Scan: Lists are easy to read and promise concise information.

Example: “5 Tips to Enhance Your Team’s Productivity”

Tip #8: Test and Analyze

  • A/B Testing: Conduct A/B tests to see which subject lines perform better. This can provide insights into what resonates with your audience.
  • Adjust Based on Data: Use open rates and engagement metrics to refine your approach.

Example: Test “Exclusive Webinar Invitation” vs. “Join Our Marketing Trends Webinar”

Tip #9: Stay Authentic and Honest

  • Avoid Clickbait: Misleading subject lines can damage trust and lead to higher unsubscribe rates.
  • Be Transparent: Clearly convey what the email is about to build a trustworthy relationship with your audience.

Example: “Important Update: Changes to Our Service Policies”

100+ Best Meeting Invite Titles Examples

Crafting the perfect email subject line is crucial for ensuring your emails get opened and read. Different types of events require different styles of subject lines to capture attention and drive engagement through proper meeting request. 

If you want the essential components and best practices to ensure your invitations are both informative and compelling, check out this blog.

Here are several types of email subject lines to consider, along with examples for each:

(1) Initial Event Invite Subject Lines

These subject lines should create excitement and urgency, encouraging recipients to open the email and learn more about the event.

Create Excitement: Use dynamic language that generates enthusiasm.


  • "Great news, [Recipient Name]. We present [Event Name]!"
  • "Time to get excited, [Recipient Name]. [Event Name] is here!"
  • "See you at [Event Name]!"
  • "Don't miss this awesome [Event Name]!"
  • "Available on [Date]? Get your tickets for [Event Name] now!"

Highlight the Event: Clearly state what the event is and why it's worth attending.


  1. "Coming Soon: [Event Name] - Discover the Latest Insights on [Topic]."
  2. "[Recipient Name], Secure Your Spot at [Event Name] - Don’t Miss Out on [Key Benefit/Topic]!"
  3. "Exclusive Invitation: Join Us for [Event Name] on [Date] - Experience [Unique Aspect or Keynote Speaker]!"
  4. "Limited Seats Available: Attend [Event Name] on [Date] in [Location] - Explore [Topic/Benefit]!"
  5. "Hey, [Recipient Name]! Get Ready for [Event Name] - Dive into [Exciting Topic or Activity]!"

(2) RSVP Subject Lines

These subject lines are designed to encourage recipients to confirm their attendance at your event, creating a sense of urgency and importance.

Encourage Quick Action: Prompt recipients to act quickly after reading the meeting title.


  • "[Recipient Name], confirm your attendance at [Event Name]!"
  • "Are you joining [Event Name] on [Date]?"
  • "Secure your spot at [Event Name] before it's too late!"
  • "Limited time: Registration closes soon for [Event Name]!"
  • "[Event Name] is tomorrow! Hurry and register now!"

Make It Personal: Personal touches in meeting invitation can significantly boost engagement.


  • "A seat at our [Event Name] has your name on it."
  • "Don't miss out on [Event Name] on [Date], [Recipient Name]."
  • "[X] days left to register for [Event Name]."
  • "Oh no, tickets for [Event Name] are about to sell out!"
  • "Hey, [Recipient Name], will we see you at [Event Name]?"

(3) Follow-up Email Subject Lines

Follow-up emails are essential for maintaining engagement after a business meeting, a company meeting, or a team meeting. These subject lines should prompt recipients to provide feedback or take the next step.

Seek Feedback: Engage your audience by asking for their opinions and experiences to implement that feedback in future meetings.


  • "Any thoughts on [Event Name], [Recipient Name]?"
  • "We're curious about what your thoughts are on [Event Name]."
  • "What did you think about [Event Name]?"
  • "We want your feedback on [Event Name], [Recipient Name]."
  • "Help us improve our next events."

Encourage Further Interaction: Prompt recipients to take additional actions based on the informed decisions.


  • "[Recipient Name], can you confirm the action items we discussed?"
  • "Your input needed: Provide feedback on the project plan draft."
  • "Share your thoughts on the proposed strategy from today’s meeting."
  • "Here are the meeting minutes. Any corrections or additions?"
  • "Check out the updated project timeline and share your feedback."

(4) Collaboration Event Subject Lines

These subject lines highlight special guests or collaborators, leveraging their names in the meeting subject line to attract attention and increase interest in the event.

Spotlight Special Guests: Mentioning well-known guests can pique interest.


  • "[Guest Name] and [Guest Name] are joining forces at [Event Name]!"
  • "On [Date], [Guest Name] and [Guest Name] host a live webinar."
  • "Be sure to catch [Guest Name] talking about [Topic] on [Date]."
  • "[Guest Name] and [Guest Name] share valuable insights on [Topic]."
  • "Join [Guest Name] and [Guest Name] in a special webinar."

Promote Value: Emphasize the unique value that the guests bring to the event.


  • "Meet [Guest Name] and [Guest Name] on [Date] - Experts in [Field/Topic] Sharing Their Insights!"
  • "What does [Guest Name] think of [Topic]?"

(5) Subject Lines to Invite Returning Attendees

These subject lines should make returning attendees feel valued and appreciated, encouraging them to engage with future events.

Show Appreciation: Acknowledge the attendee's previous participation.


  • "Hello again, [Recipient Name]. [Event Name] is waiting for you!"
  • "Ready for another [Event Name] on [Date]?"
  • "We're back, [Recipient Name]! Ready to join us on another adventure?"
  • "Let's meet again at [Event Name] on [Date], [Recipient Name]."
  • "Special discount, only for you, [Recipient Name]."

Encourage Loyalty: Highlight the benefits of returning. Attract attendees with engaging title.


  • "Had a blast last event? Join us for more fun at [Event Name]!"
  • "Since we missed you so much, get ready for another webinar."
  • "VIP tickets and early access for you, [Recipient Name]! Book your seat now!"
  • "We'd love to see you again at [Event Name]!"

(6): Countdown Subject Lines

Countdown subject lines create a sense of urgency by catching the group's attention and anticipation by highlighting the time left until the event.


  • “The countdown begins: X days to [event name].”
  • “Countdown to the end of the promo week.”
  • “X days to go! Complete your registration for [event name]”

(7) Cost Free Event Subject Lines

Everyone loves freebies. Highlighting that an event is free of cost can significantly increase interest and engagement of potential attendees. While it's true that the term "free" can sometimes trigger spam filters, it's still possible to craft compelling subject lines that convey the value without getting caught in spam traps.

Here are some examples that highlight the event's value without overly relying on the word "free":


  • "Join our workshop on Awesome Topic – No Cost to Attend!"
  • "Exclusive Access: Live Webinar on Business Strategies – Register Today!"
  • "Reserve Your Spot: Workshop on Awesome Topic – Limited Seats, No Charge!"

(8) Details Inside Subject Lines

These subject lines hint at important information within the email, prompting the reader to open it to find out more.


  • “Exclusive Email Marketing Class. No Cost to Attend! Interested? Details inside”
  • “The Awesome Music Festival is here. Details inside”
  • “Discount sales at [event]. Get the inside scoop.”

(9) Pain Point Subject Lines

These subject lines address common problems or pain points and offer solutions, making them highly relevant and enticing.


  • “Get answers to your questions at [Event Name].”
  • “Stop losing money. Learn how at [Event Name] this Saturday.”
  • “Feeling [emotion]? [Speaker Name] is sharing effective tips at [Event Name].”

(10) Self-Introduction Email Subject Lines

Self-introduction email subject lines are crucial for making a positive first impression. These should briefly introduce yourself and highlight the importance of your email.

To Colleagues:

  • Introduction from [Your Name and Title]
  • [CEO’s Name] recommended that you read this
  • [Company’s Name] employees, please read regarding [Subject Matter]

To Companies:

  • Inquiring about [Industry] opportunities
  • [Name] recommended that I contact you
  • Referral from [Name]

For Interviews:

  • Seeking an interview with [Recipient’s Name] for [Position]
  • Interview request with [Recipient’s Name] from [Your Company]
  • [Recipient’s Name], schedule an interview with us!
  • I found you through [Network]

(11) Business and Company Introduction Email Subject Lines

These subject lines are more professional but should still engage the reader. They are often used for scheduling meetings, sales inquiries, or introducing new products.

Meeting Introduction:

  • Scheduling a meeting for [Details]
  • Please join us for a meeting [Where and When]
  • Thank you for scheduling a meeting with [Name]

Sales Introduction:

  • Quick question about [Subject]
  • We have X in common
  • We have an answer to [Question]
  • Are you interested in [Details]?
  • Let’s chat about [Details]

Virtual Introduction:

  • Hi, [Name]: I think you’ll find this interesting!
  • We have some great info about [Subject Matter]
  • Let’s collaborate!

Introduction to Supplier:

  • This is [Name] from [Company] following up
  • Touching base about [Subject]
  • Nice to meet you at [Event]!
  • Continuing our conversation about X

Referral Program Introduction:

  • Met you at [Details]
  • [Name] suggested I contact you
  • [Name] loves us and thought you might too!
  • Fellow [Company or School Name] grad!

Product Introduction:

  • Announcing [Product]!
  • You’ve never loved your new [Product] so much!
  • Is this the hottest product on the market right now?

Onboarding Introduction:

  • Welcome, [Name]! Let’s get started
  • You’re family now! Click to get started
  • You’re here! Let’s begin!
  • Welcome to [Company]! Let’s get right to it!

Brand Introduction:

  • [Product] is here. Get yours now!
  • Say hello to [Product]!
  • Our newest product launches today!
  • Get [Product] before everyone else does!

Project Manager Introduction:

  • Hello from [Company Name]
  • Have you considered [Product Details or Service]?
  • Can I interest you in [Details]?
  • Interested in [Details]?

New Account Manager Introduction to Customer:

  • Pleased to be your new [Title]!
  • Let me know how I can help with [Details]
  • Reaching out on behalf of [Company]

Project Manager Introduction:

  • Have you heard about [Details]?
  • Reaching out on behalf of a new position
  • Introducing myself on behalf of [Company Name]

Cold Introduction:

  • Looking for a better way to [Details]? Let’s talk!
  • Let’s talk about [Details]
  • Can I help you with [Details]?
  • [Name], how can I help you with [Problem]?

A Formal, Polite Introduction:

  • Please allow me to introduce [Details]
  • Introducing [Details]
  • Reaching out on behalf of [Name]


Effective email subject lines are important for ensuring your messages are opened and read. From introducing yourself to scheduling meetings or promoting products, the right subject line can significantly impact your email's success.

By keeping your subject lines concise, creating a sense of urgency, and personalizing your messages, you can engage your audience more effectively. 


What Should I Name My Meeting Invitation?

For your meeting invitation, choose a title that is clear, engaging, and relevant to the meeting's purpose. Here are a few examples:

  1. "Team Strategy Planning Session"
  2. "Weekly Project Update"
  3. "Client Proposal Review"
  4. "Monthly Performance Review"
  5. "Brainstorming New Ideas"

These titles are straightforward and provide a clear indication of what the meeting will cover, helping to set expectations and ensure attendees are prepared.

What Is a Good Subject Line for a Meeting Request?

A good subject line for a meeting request should be clear, concise, and engaging. Here are a few examples:

  1. "Request for Project Update Meeting"
  2. "Let's Discuss Our Upcoming Campaign"
  3. "Meeting Request: Q2 Sales Strategy"
  4. "Client Meeting: Proposal Review"
  5. "Team Sync-Up on [Project Name]"

These subject lines clearly communicate the purpose of the meeting, helping recipients understand the importance and prepare accordingly.

What to Title a Client Meeting?

When titling a client meeting, it's important to be clear and specific about the meeting's purpose. Here are some examples of effective titles for various types of client meetings:

  1. "Project Kickoff Meeting with [Client Name]"
  2. "Quarterly Business Review with [Client Name]"
  3. "Strategy Planning Session for [Project Name]"
  4. "Product Demonstration for [Client Name]"
  5. "Contract Renewal Discussion with [Client Name]"

These titles help set the agenda and ensure that the client knows what to expect, facilitating a more productive and focused meeting.

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