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How does AI help in managing online meetings?

November 24, 2023
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November 24, 2023
Hai Ta
How does AI help in managing online meetings?
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In the hustle and bustle of today's digital age, the significance of AI cannot be overstated. But how does it shape the way we manage online meetings? Let's explore this intriguing intersection of technology and communication.

Online Meetings Before AI Tools

Before the introduction of AI tools, the landscape of online meetings mirrored a complex jigsaw puzzle with scattered pieces. Yes, they did bridge distances, connecting teams spread across different geographies and time zones.

However, they were far from perfect. Unraveling specific pieces of information from past meetings resembled an arduous excavation project, where valuable nuggets of knowledge were buried deep within hours of recordings and stacks of notes.

Retrieving information was a pain

Think back to the countless online meetings you've attended - project briefings, brainstorming sessions, strategy discussions, and even casual team catch-ups. These meetings were repositories of information, holding within them crucial project updates, innovative ideas, action points, and strategic decisions.

The challenge lay not in generating these insights, but in retrieving them. Extracting these vital bits of information felt akin to mining for diamonds - laborious, time-consuming, and often frustrating.

Deciphering meeting notes

It's never easy to understand what you wrote hastily in a meeting

And what about meeting notes? Handwritten or typed, they sprawled across numerous pages or digital files, each holding fragments of information. Deciphering them was like trying to solve a puzzle with missing pieces. It was tedious and consumed significant mental resources, transforming a routine task into a complex, draining ordeal.

Navigating through endless recordings

To unearth these insights, professionals had to don the hat of a relentless archivist, meticulously sifting through extensive recordings. Every minute spent on this quest was a minute stolen from their main work, eating into their productivity. Navigating this maze of conversation, deciphering important points from casual chat, became a daunting task.

In reality, most skip the recordings

Due to the complexity and effort involved in reviewing meeting recordings, many professionals opted out. They chose to focus on immediate work at hand rather than invest time in revisiting these knowledge repositories.

This choice, however, had an unseen cost - lost alignment within teams. Crucial decisions, innovative ideas, and action points were often missed or overlooked. The impact was subtle but significant - miscommunications increased, silos developed, and collaborative efforts were hindered.

The AI Revolution in Online Meetings

Today, Artificial Intelligence (AI) is completely changing the landscape of online meetings. AI tools like Wudpecker are leveraging sophisticated algorithms to process and organize meeting information, turning it into accessible, easy-to-digest insights.

Making Sense of Meeting Chaos with AI Tools

As online meetings become the norm, AI tools are stepping in to make things less complicated. Enter Wudpecker. This innovative AI knowledge search tool makes it easier for professionals to unearth key information from their online meetings with just a few simple prompts.

Boosting Productivity with AI

Just imagine - instead of digging through hours of recordings or piles of notes, you could just tap a button and get exactly the information you need from your meetings. That's what AI brings to the table. With its advanced capabilities, Wudpecker enhances efficiency and productivity in online meetings, making it a must-have for the modern professional.

How AI Meeting Tools Work

At the heart of Wudpecker's effectiveness are its distinctive features. An intuitive interface, advanced search functionality, and the power to extract insights from meeting transcripts are what make this tool truly special.

Wudpecker: An In-depth Look

Wudpecker doesn't just make it easier to access important information from your meetings, it does so much more. This tool helps you turn unstructured data from your meetings into organized, actionable insights. Here's how:

Ask Wudpecker

Ever wished for a quick way to recall specifics from a meeting without having to skim through an entire transcript or recording? Welcome to "Ask Wudpecker," a feature that lets you inquire about any aspect of your meeting and receive instant responses.

Ask Wudpecker about a topic mentioned in online meetings

Need to remember the key points of your last project discussion? Just ask, "Wudpecker, what were the main takeaways from the last project meeting?"

Or maybe you want to refresh your memory about the sales targets discussed? No problem, ask "Wudpecker, what were the sales targets mentioned in the last meeting?"

You'll get the information you need, no longer lost in a sea of data, but promptly retrieved and presented to you.

Follow-up Emails

Remember the hassle of sending follow-up emails? Wudpecker takes care of that too. With just a few clicks, you can send recap and next step emails to your team, making sure everyone's in the loop.

Ask Wudpecker to draft an email

Now, what used to take a solid 20 minutes to do, is done almost instantly. Of course, AI tends to default to a generic tone, so you can still add your own personality into the final email. The point is, the content is already drafted out!

AI Meeting Summaries

The art of summarizing meetings is no small feat. It requires a keen eye for detail, the ability to sift the essential from the non-essential, and the skill to present it in a concise, easily digestible format. With Wudpecker, you get to delegate this task to AI.

Wudpecker's AI Meeting Summaries feature takes the grunt work out of this task. It automatically captures key highlights from your meetings and organizes them into tidy, concise summaries. These summaries are neatly sorted by topics and subtopics, serving as a quick reference guide for anyone who needs a recap or missed the meeting. Say goodbye to extensive note-taking and the risk of missing crucial points.

Action Items

Remembering and tracking all the actions agreed upon during a meeting can feel like a high-wire balancing act. Miss one, and the whole project could come tumbling down. Wudpecker steps in to take this load off your shoulders.

Extracted action items from a customer meeting

With Wudpecker's Action Items feature, every task discussed and agreed upon in the meeting is automatically tracked and listed. It transforms the scattered puzzle pieces of action points into a coherent task list. This means you always have a clear idea of what needs to be done next, who's responsible, and by when. It's like having a personal project manager, keeping your focus sharp and your productivity high.

Classic Features of Wudpecker

But that's not all. Wudpecker also has some essential features that will change the way you conduct meetings:

  • Join Meeting & Transcribe: Wudpecker seamlessly joins your Zoom, Google Meet, Teams meetings, records, and transcribes them automatically.
  • Transcription + Cloud Recording: Easily record, transcribe, and take shared notes to build a library of company knowledge instantly.
  • Search: With a universal search across your meeting transcripts, notes, and action items, you'll never forget anything from your meetings again.
  • Snippet: Trim and share snippets from your meetings to keep everyone updated and clear on the action plan.
  • Copy&Paste Notes: Easily share crucial information across all your productivity tools.

With Wudpecker, you can bid farewell to the chaos of information management. Welcome to a future where AI does the meeting grunt work for you, ensuring everyone is on the same page, cutting down on your tech stack, reducing meeting fatigue, and helping you remember anything that happened in a meeting. The future of meetings is here, and it's powered by AI.


In the world of online meetings, AI plays an essential role. Whether it's enhancing productivity, simplifying information retrieval, or shaping the future of online meetings, AI has shown its prowess. And with tools like Wudpecker, managing online meetings with AI has never been easier. So, are you ready to harness the power of AI for your online meetings?

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How does AI help in managing online meetings?
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How does AI help in managing online meetings?
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How does AI help in managing online meetings?
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