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Meeting Tips

How to Record Google Meet on PC and Phone For Free (Step by Step)

November 24, 2023
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Min Read
Last updated
January 4, 2024
Jenna Pitkälä
How to Record Google Meet on PC and Phone For Free (Step by Step)
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There are many reasons and ways to record virtual meetings.

Google Meet has become one of the top virtual meeting platforms because of how easy it is to use.

But what about recording these online meetings: how does it work, why should it even be done and what's the most efficient way to do it?

That's what we're here to answer. We'll have a closer look at:

  • How to Record with Google Meet's Tool
  • Why Can't I Record Google Meet?
  • Easier Way: Record Google Meet with Wudpecker
  • Why Should I Record Google Meet?

How to Record with Google Meet's Tool

  1. Start the Meeting: Begin by launching your Google Meet meeting. Ensure you have the necessary permissions to record the meeting. If you're not the meeting host, you'll need to ask them to initiate the recording.
  2. Locate the Record Button: On the bottom of your Google Meet window, you'll find three vertical dots. Clicking on them will reveal a dropdown menu.
Screenshot of a Google Meet virtual meeting with arrows pointing at the three dots settings button and the record button, instructing how to record a meeting.
  1. Initiate Recording: From the pop-up menu, select the "Record meeting" option. A prompt will appear to confirm, and once you select "Start recording," the recording begins. Now there should be a red recording symbol in the top left corner of the screen.
  2. Ending the Recording: To stop recording, revisit the menu and click on "Stop recording." Once done, the recording link will be saved to the meeting organizer's Google Drive ("Meet Recordings" folder).

+ Pro tip: If you want captions in your google meet video recording, press the "CC" button next to the camera button. Note, however, that the captions may become playable on Google Drive up to a few hours after the recording file is generated.

Tips for Optimal Recordings

Stable Internet Connection:

  • A reliable internet connection is key to prevent disruptions during your Google Meet recording.
  • Tip: Prefer a wired connection when possible, and close unnecessary bandwidth-consuming applications.

Optimize Google Meet Settings:

  • Audio: Check your microphone settings for optimal audio clarity. Use noise reduction features if available.
  • Video: Fine-tune your camera settings for good lighting and framing. Position the camera at eye level.

Minimize Distractions:

  • Background noise and poor lighting can detract from the recording.
  • Tips: Record in a quiet environment. Ensure good lighting on your face, and keep the background simple and uncluttered.

Why Can't I Record Google Meet?

You might have run into this problem:

google meet reading "recording is unavailable: you're not allowed t orecord this video call"

Let's see what causes this and what you can do about it.

Prerequisites and Limitations

Recording a Google Meet session comes with certain conditions and constraints:

  • Google Workspace Account and Editions: To use the recording feature, you need a Google Workspace account, but not all editions support recording. This feature is available in Business Plus, Business Standard, Essentials, Enterprise editions, and more. It's not available in 'Education Fundamentals' or basic free plans.
  • Google Drive Space: Make sure you have enough space on your Google Drive, as the recording will be stored there.
  • Permissions and Organizer Rights: Recording permissions are controlled by your Google Workspace administrator. Additionally, only the meeting organizer or someone from the same organization as the original event creator can initiate a recording.
  • Phone or Tablet: Google Meet does not support recording on mobile or hand-held devices. To record on these devices, you'll need to use their native recording features or third-party screen recording apps.
  • Recording Duration Limit: Google allows recording for up to 8 hours. After that, the recording will automatically stop.

Tips to Navigate the Hurdles

  • Check Your Edition: Head over to Google Admin Console and verify which Google Workspace edition you’re on. Some editions might not support recording Google Meet meetings.
  • Seek Permissions: If you need to record Google Meet sessions regularly, talk to your Google Workspace administrator about granting you the required permissions.
  • Be the Organizer: If possible, try to be the meeting organizer or ensure that the organizer is from your organization. This increases the likelihood of having the recording feature available.
  • Switch to Wudpecker: A great way to get rid of all these problems and limitations is to switch to a faster and easier-to-use service. Read more below.

Easier Way: Record Google Meet with Wudpecker

Getting frustrated with Google Meet's limitations? Do you not care so much about saving video footage from a meeting but want to instead have concise notes of what was discussed?

That's where Wudpecker comes in.

With step by step instructions, we'll show you how to:

  • Set up an account with just a few clicks.
  • Have Wudpecker's recorder join your meetings automatically
    - even when you join on your phone
    - no matter if you're the meeting organizer or a participant
  • Find your notes just a couple of (max 10) minutes after each meeting.

All for free.

Why Choose Wudpecker?

  • You don't have to write notes anymore: Let Wudpecker's AI tool do it for you, so you can concentrate better on the conversation.
  • It joins meetings automatically: You only have to set up your account once!
  • Quick AI Summaries: Imagine concluding a lengthy meeting and, in just a few minutes, having a comprehensive summary at your fingertips.
  • Audio and Transcript: If your primary concern is to record what was said rather than the video feed, Wudpecker is tailored for you. On top of notes, you can listen to the audio recording and read the whole transcript.
  • Insights From Meeting: You can Ask Wudpecker any questions about the discussion, for example how you could have said something better!
  • Easy Storage and Accessibility: Wudpecker ensures that your meeting summaries are easily accessible. No need to sift through lengthy video recordings or download files; get straight to the point with concise notes. Video recordings take up a lot of pricey storage space but with Wudpecker, that's not a problem.
  • Free recording: Using Wudpecker's recorder is completely free up to 10 meetings recorded per month.
  • Any device works: Wudpecker's note taking recorder doesn't care if you join the call on your phone, tablet or computer.

How to Use Wudpecker for Google Meet Recordings

(If you've already created an account, skip to step 4)

(1) Sign in to Wudpecker here or by clicking "Try for free" in the top right corner of the website.

A screenshot of Wudpecker's home page with a red arrow pointing to Try for free button on the top right corner

(2) Continue either by connecting a Google or Microsoft account to Wudpecker.

Wudpecker's signup page with buttons to either continue with Google or Microsoft.

After this, accept the permission for Wudpecker to access your calendar (this is for the purpose of automatically joining calls for a more seamless experience).

Now you can choose what types of meeting notes you want to get from each meeting (you can choose one or multiple from TL;DR, Summary and Action Items). You can always change this preference in your account's settings.

(3) Make sure you see the meeting you want to record in the Upcoming events menu on the right, and that the toggle button next to it is blue. This should happen automatically. Now you're ready to join the meeting (on any device!)

Screenshot of Wudpecker's browser app's home page, most visible content being Upcoming calls.
You can choose which meetings Wudpecker will try to join with a press of a toggle button. If it can't detect a meeting link in an event, no toggle button shows up.

If this is not the case...

  • Make sure you signed up with the correct account. The items on the menu are all the events in your calendar connected to the account you signed up with.
  • Try clicking on the toggle button to make it go from grey to blue.
  • Check that the meeting event you have in your Google calendar has a meeting link.
    - Psst: Sometimes the meeting link needs to be in the "location" of the event. Wudpecker also works with Zoom and Teams!
  • If none of this helps, you can always contact us by pressing the chat button on the right bottom corner.

(4) Once you're in the meeting, allow Wudpecker's Notetaker to join by clicking "Admit".

Wudpecker's Notetaker icon in the meeting
The Notetaker looks like any of the other meeting participants.

(5) Soon after the meeting has ended, you'll have access to the notes in "My Calls". Click on the call and feel free to share the notes or listen to the audio recording.

Screenshot of Wudpecker app menu showing "My Calls", "Upcoming calls", "Invite notetaker" and "Record In Person".

Why Should I Record Google Meet?

It's more and more common to replace face-to-face interactions with video calls on platforms like Google Meet. Since it's so easy, why not make the best of it and let digital tools record the conversations? Here's what we mean:

Documentation and Transparency

  • Minutes of Meetings: Gone are the days when someone had to furiously jot down notes during a meeting. By recording a Google Meet call, every detail is captured, ensuring that minutes are accurate and comprehensive.
  • Accountability: Having a recorded version means there's a reference point. It ensures that all participants can be held accountable for their commitments, decisions, and any changes in direction.

Training and Skill Development

  • Training Material: New team members or those unable to attend a training session can simply watch the recorded video meeting. This ensures that no one misses out on crucial information.
  • Review and Feedback: For sessions aimed at skill development, a recording allows trainers and trainees to review performances, provide feedback, and identify areas for improvement.

Information Sharing

  • Absentees: Not everyone can make it to every meeting. With recorded Google Meet sessions, those who missed out can catch up at their convenience.
  • External Sharing: Sometimes, stakeholders or clients might want an overview of a discussion. Sharing a recorded meeting can be more effective than a lengthy email or report.

Efficiency and Productivity

  • Reduced Repetition: How often have we found ourselves revisiting the same points in follow-up meetings? With a recording, teams can quickly revisit previous discussions, saving time and reducing redundancy.
  • Enhanced Focus: Knowing that the meeting is being recorded allows participants to focus on the discussion rather than note-taking. This often leads to more engaged and productive sessions.

In a nutshell, recording Google Meet calls isn't just about having a digital copy of your discussions. It's a practice that fosters accountability, promotes learning, enhances productivity, and ensures that information is always accessible and transparent.


Now we know how easy it can be to record a Google Meet video call and why you should do it. Whether you choose to utilize Google Meet's built-in recording options or opt for innovative solutions like Wudpecker, the ultimate goal remains the same: to ensure that no crucial detail slips through the cracks.

As we've explored, recording isn't just a technical process; it's a commitment to clarity, accountability, and continuous learning. So, the next time you find yourself in a Google Meet session, remember the value of hitting that record button.


Can I record a Google Meet?

Yes, you can record a Google Meet, but there are prerequisites. For example, only users with a Google Workspace account have the built-in recording feature available. Additionally, within Google Workspace, only those granted the necessary permissions by their administrator can initiate a recording.

Why can't I record Google Meet?

There could be several reasons:

  • Account Limitations: Not all Google accounts or Workspace editions support meeting recording. Basic accounts and some editions like 'Education Fundamentals' lack this feature.
  • Permissions: Recording may be restricted if your Google Workspace administrator hasn't granted you permission.
  • Meeting Role: Generally, only the meeting organizer or someone from the same organization can initiate a recording.
  • Device Restrictions: Google Meet doesn't support recording on mobile or hand-held devices.
  • Storage and Time: Ensure sufficient Google Drive space and remember there's an 8-hour recording limit.

How do I record Google Meet?

To enable recording on Google Meet, you'd typically need to:

  1. Start or join a meeting.
  2. Click on the three vertical dots (more options) on the bottom right of your Google Meet window.
  3. Select "Record meeting" from the menu.
    However, do remember that you need the necessary permissions to record. If you're not the meeting host or don't have the required permissions, you'll need to request the meeting organizer or your Google Workspace administrator to enable recording for you.

Can I record Google Meet for free?

No, the built-in recording feature of Google Meet is not available for users with a basic, free Google account. It's a feature provided for Google Workspace users, and even within that, permissions might be required.

If you're looking for free alternatives, Wudpecker is a great option, if you're more interested in audio recording and meeting notes rather than video recording.

Automatic quality online meeting notes
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How to Record Google Meet on PC and Phone For Free (Step by Step)
Min Read
How to Record Google Meet on PC and Phone For Free (Step by Step)
Min Read
How to Record Google Meet on PC and Phone For Free (Step by Step)
Min Read