Have you noticed a rise of notetakers and recorders joining your meetings? These are AI meeting assistants that are making their users’ lives a lot easier:
- Accurate transcription for you to review the whole conversation
- Video recordings so you can rewatch presentations
- Summaries that you can conveniently read in minutes
- Sharing snippets of the conversations to others
We have compiled 8 excellent tools for automatic meeting notes that will help you utilize these benefits.
(1) Wudpecker
Wudpecker is a free-to-try AI meeting tool, with a range of features that assists you throughout your meeting lifecycle.
Pros
- Record your Zoom, Teams, and Google Meet meetings automatically, whether they're planned or unexpected. You can choose to join the meetings seamlessly or start recording manually.
- Record your meetings easily, whether they're online or in person, using Wudpecker's versatile browser as well as desktop app options.
- Supports 40+ languages for accurate speech recognition, transcription, and note translation.
- Has the flexibility to manually edit notes.
- "Ask Wudpecker" provides instant answers to meeting-specific questions, unlocking deeper meeting insights.
- Share complete notes, audio recordings, and transcripts via a shareable link (no login required!) or directly with another Wudpecker user's workspace.
- Accurately recognizes and labels speakers, allowing for easy navigation and dialogue tracking. Edits to speaker names are also possible.
- Structures notes into topic-based sections and automatically highlights action items for easy review.
- Intuitive interface and easy onboarding make Wudpecker accessible to users of all technical levels.
- Integrates with popular productivity tools like Notion, Slack, HubSpot, and Zoom, streamlining workflows.
- Allow limitless meeting recording and storage capacity.
- Can join meetings for you; you don't have to attend
Cons
- Doesn’t offer as many integrations with tools as some other notetakers
- No video recording
- Doesn't allow uploading files
Pricing
- Free: Free
- Plus: $13 or $16 per user/month (when paid annually vs. monthly)
- Pro: $25 or $30 per user/month (when paid annually vs. monthly)
Read more about the different pricing plans here.
(2) Grain
Grain.com is a powerful tool that simplifies the process of recording, transcribing, and capturing significant moments from different kind of meetings.
Pros
- Integrations with top business tools like Salesforce, Slack, Zapier
- Automated meeting note-taking, recording, and insight capture
- Customizable note-taking based on meeting type
- AI-generated insights and analytics for deals and meetings
- CRM integration to sync notes with contact and deal records
- Affordable
- Great UI for snippets and sharing
- Live transcription
- Quick video output
Cons
- Limited to 20 meetings in the Starter plan, requiring a paid plan for more
- Grain's app for manual note-taking during calls is only compatible with Zoom
- No option to tag people in notes for easier collaboration
- Smart Tags (trackers) feature is limited to Business and Enterprise plans
Pricing
- Free: Free
- Starter: $15 or $19 per user/month (when paid annually vs. monthly)
- Business: $29 or $39 per user/month (when paid annually vs. monthly)
- Enterprise: Contact sales for demo & pricing
Read more about the different pricing plans here.
(3) Otter
Otter.ai is an established player in the transcription niche. You can count on Otter’s reliability.
Pros
- Joins meetings on Zoom, Teams, and Google Meet
- Allows editing transcript and adding action items to summary
- Offers an AI Chat for questions about an individual summary or all previous meetings
- Lets you share the audio recording and transcript to anyone with the link (but not summary)
- Offers browser app, Chrome extension, mobile app
- Recognizes speakers during the meeting, separates their dialogue in the transcript, allows to change speaker names
- Integrates with tools such as Slack, HubSpot and Dropbox
- Also works for in-person meetings
- Can join spontaneous and scheduled meetings
- Includes time markers in the transcript, allowing users to jump to specific parts of the recording
- Allows uploading audio or video file
- Real-time transcription with collaboration features
- Can join meetings for you; you don't have to attend
Cons
- Only supports English (U.S., UK, regional accents)
- Sets a limit for meeting length
- Requires extra setup in settings for joining meetings automatically
- Doesn't allow editing notes
- No video recording
Pricing
- Basic: Free
- Pro: $8.33 or $16.99 per user/month (when paid annually vs. monthly)
- Business: $20 or $30 per user/month (when paid annually vs. monthly)
- Enterprise: Schedule a demo
Read more about the different pricing plans here.
(4) Fireflies
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Fireflies.ai is a tool that helps your team record, transcribe, search, and analyze voice conversations.
Pros
- Joins meetings on Zoom, Teams, Google Meet, Webex and more
- Supports 69+ languages
- Answers meeting-specific questions with "AskFred"
- Offers browser app, Chrome extension, mobile app
- Recognizes speakers during the meeting, separates their dialogue in the transcript, allows to change speaker names
- Integrates with many CRMs, project management tools, and so on
- Offers audio or video file upload
- Can join spontaneous meetings
- Includes time markers in the transcript, allowing users to jump to specific parts of the recording
- Video screen capture for Premium plan
- Can join meetings for you; you don't have to attend
Cons
- Doesn't allow people who are not signed in to see shared link notes
- Limits storage on the Free and Pro plans
- Has a non-intuitive interface
- Allows in-person recording only on the mobile app
Pricing
- Free: Free
- Pro: $10 or $18 per user/month (when paid annually vs. monthly)
- Business: $19 or $29 per user/month (when paid annually vs. monthly)
- Enterprise: $39 or $29 per user/month (when paid annually)
Read more about the different pricing plans here.
(5) Tl;dv
tl;dv is a tool with a quirky name that stands for “too long; didn’t video”. They have a great presence on TikTok, but before we go there, let’s dive into its features.
Pros
- Joins meetings on Zoom, Teams, and Google Meet automatically after signing up
- Works on computer and mobile devices
- Recognizes speakers during the meeting, separates their dialogue in the transcript
- Integrates with Notion, Slack, HubSpot, Trello, and many other tools
- Offers a feature to upload files to make notes for
- Can join spontaneous meetings
- Includes time markers in the transcript, allowing users to jump to specific parts of the recording
- Allows manual timestamps during the meeting which will be stored in the summary
- Usually is done generating the notes in under a minute
- Offers unlimited meetings & transcripts
- Provides a feature to ask AI anything general about all past meetings
Cons
- Only supports 20+ languages for transcript and summary
- Limits how much you can edit the notes
- Requires a desktop app for recording Zoom
- Requires a Chrome extension for recording Google Meet
- Doesn't answer questions with AI about specific meetings and doesn't store the answers anywhere
- Doesn't have an option to join a meeting link (in case the extension doesn't work)
- Doesn't support in-person meetings
- Allows summary to be shared only to people with a tl;dv account
- Archives transcripts and video recordings after 3 days on free plan
- Sets a 3 hour recording limit for each meeting
- Can't join meetings without you attending
- Can't record without video
Pricing
- Free: Free
- Pro: $18 or $29 per user/month (when paid annually vs. monthly)
- Business: $59 or $98 per user/month (when paid annually vs. monthly)
- Enterprise: Schedule a demo for pricing
Read more about the different pricing plans here.
(6) Meetjamie
Meetjamie.ai is a AI-powered audio recorder that runs as an application on your computer, instead of sending a bot in.
Pros
- Available in 15 languages
- Allows editing speaker names
- Offers custom summary templates
- Works on all meeting platforms
- Has a built-in shortcut for highlighting parts of the conversation during a meeting
- Doesn’t send a bot to meetings
Cons
- Generating summaries can take almost 10 minutes
- Only offers a desktop app for Windows and Mac, but no browser version
- Doesn’t allow pausing the recording
- No video recording
- App takes some time to open
(7) Fathom
Fathom is a Zoom-only AI meeting tool. With Zoom itself backing the tool, power-users of this platform can be guaranteed with a great user experience.
Pros
- Joins meetings on Zoom, Teams, and Google Meet automatically after signing up
- Lets you share the notes, video recording and transcript to anyone with the link (excluding action items and highlights)
- Recognizes speakers during the meeting, separates their dialogue in the transcript, allows to change speaker names
- Enables you to trim calls
- Organizes notes into sections based on discussion topics and action items
- Integrates directly with Zoom, Slack, HubSpot, Salesforce, and Close
- Can join spontaneous meetings
- Includes time markers in the transcript, allowing users to jump to specific parts of the recording
- Allows to record an unlimited amount of meetings
Cons
- Only supports English, French, Spanish, Italian, Dutch, Portuguese and German
- Requires a desktop app for recording Zoom
- Requires a Chrome extension for recording Google Meet
- Doesn't work on Chromebook or Linux computers, nor mobile devices
- Starts recording only once another person joins the meeting (makes testing trickier)
- You have to attend the meeting in order for Fathom to start recording (but you can leave the meeting right after joining and it will continue recording)
- Doesn't show ongoing recordings on home page, making it difficult to see if current recording is happening successfully
- Doesn't support in-person meetings
- Has a hard time recording system sound on Google Meet (while sharing a video) compared to the other tools
- Can't record audio only
- Limits how much you can edit the notes
- Doesn't offer an "Ask AI" feature
- Doesn't allow uploading files
Pricing
- Free: Free
- Standard: $19 or $29 per user/month (when paid annually vs. monthly)
- Pro: $29 or $39 per user/month (when paid annually vs. monthly)
Read more about the different pricing plans here.
(8) Avoma
Avoma offers AI meeting notes as part of a more comprehensive sales intelligence tool.
Avoma's main features are:
- Scheduling, Agenda Templates and collaboration
- Automatic video and audio recording and transcription
- Live bookmarking during your calls, so you can remember what was important
Pros
- Ability to track keywords across different calls
- Snippet can be created from meetings
- Integration into CRMs for customer success teams and sales professionals to share information
- Automatic Meeting Recording and Transcription
- Detailed Meeting Summaries
- User-Friendly Interface
- Collaboration Features
- Actionable Insights
Cons
- Does not have a desktop app outside WebCatalog
- Tagging to identify speakers and topics have issues
- Formatting of the characters is limited
- Learning Curve for Templates
Pricing
- Free: Free
- Starter: $19 or $24 per user/month (when paid annually vs. monthly)
- Plus: $49 or $59 per user/month (when paid annually vs. monthly)
- Business: $79 or $99 per user/month (when paid annually vs. monthly)
- Enterprise: $129 per user/month (when paid annually)
Read more about the different pricing plans here.
Still struggling to decide the best tool for you?
When deciding which tool to go for, these questions can help you make the decision:
- Do I want video recording or is audio enough (with less storage limitations, probably)?
- Do I want quality summaries?
- What are my language requirements?
Editing Your Summaries
While most meeting tools offer automated summaries, the ability to edit them can feel important for accuracy and personalization. Wudpecker, for example, allows you to easily edit summaries manually, ensuring they accurately reflect the key takeaways and decisions made. Other tools like Otter.ai or Gong might have varying degrees of editing capabilities, so it's worth exploring their features to see which one aligns best with your workflow.
Language
Some tools like Otter go really deep into English and the customization of the vocabulary. But if you have a multi-lingual team or if you are multi-lingual yourself, then you might want to try:
- Wudpecker (40+ languages including English, Chinese, Hindi, French, Dutch, Finnish, Italian, Korean, Japanese, Spanish, Swedish, German, Russian, and more).
- Meetjamie (15+ languages including English, German, Spanish, French, Italien, Portuguese, and Dutch)
Video or Audio?
When deciding between video and audio recording, consider what's most important for your needs. Audio-only recording requires less storage space and is often sufficient for capturing the essence of a meeting. However, if you need to see visual cues, presentations, or facial expressions, video recording might be necessary, despite potentially higher storage demands.
Some tools only focus on audio recording, like Otter or Jaime. But if you want to get the reaction of participants, then go for:
- Wudpecker
- Grain
- Fathom
- Avoma
- tl;dv
- Fireflies
Conclusion
Exploring AI tools for meetings might seem complicated at first. We hope this article helps clarify things for you. Think about what you really need, like support for different languages, options to personalize, or just the right mix of automatic and manual control. Now is a great time to start using AI.
Test a few tools, see what they can do, and find the right AI notetaker to make your meetings more about getting things done and less about just sitting through them.
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