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13 Essential Prompts for Hiring Managers to Garner Rich Insights from Interview Transcripts

November 24, 2023
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Last updated
December 15, 2023
Hai Ta
13 Essential Prompts for Hiring Managers to Garner Rich Insights from Interview Transcripts
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Envision this: You're in the midst of a comprehensive interview with a promising candidate, delving into their experiences, skills, and aspirations. Or perhaps, you're a step removed from the process, reliant on your trusted recruiter who conducted the interview while you managed other pressing responsibilities. Now you're left with a recording or transcript, teeming with valuable information that you don't want to miss but also don't have the time to dissect in its entirety. Yikes.

Fear not, we've all been in similar situations. Whether you're on the front lines of the interview process or orchestrating it from behind the scenes, ensuring no significant insights slip through the cracks can be quite the task. To assist you in dodging those uncomfortable "What were their thoughts on leadership again?" instances and to maximize the value of your candidate interviews, we've put together a list of 13 must-ask prompts.

These prompts, aimed at guiding your interview and transcript review process, will help you swiftly navigate through the sea of information, highlighting the most relevant details about the candidate's capabilities, personalities, learning approach, and emotional reflection. So lean back, breathe easy, and let's dive in to harness the power of these prompts and make your hiring decisions more informed, efficient, and effective!

Prompt 1: How does the candidate approach problem-solving situations?

We aim to assess the candidate's analytical thinking and problem-solving skills. Understanding their approach can provide insights into their critical thinking abilities and their capacity to devise solutions to business challenges.

Example insights:

  1. The candidate has a methodical approach to problem-solving, showcasing strong analytical skills.
  2. They exhibited creative thinking, suggesting they can devise innovative solutions.
  3. They valued teamwork and collaboration in problem-solving scenarios, indicating they can effectively work in a team setting.

Prompt 2: How has the candidate functioned within a team in the past?

Evaluating the candidate's past team experience helps gauge their collaborative skills. Their ability to work well within a team and contribute positively to group dynamics is crucial for overall team productivity and success.

Example insights:

  1. The candidate thrives in team environments, indicating they would mesh well with the existing team.
  2. They have experience in resolving team conflicts, suggesting they possess strong interpersonal skills.
  3. They acknowledged the contribution of others, highlighting their ability to appreciate and value team members.

Prompt 3: Can the candidate quickly adapt to new concepts and challenges?

Assessing whether the candidate can quickly adapt to new concepts and challenges is fundamental in today's rapidly evolving business environment. This helps us understand their learning speed and their ability to adjust to changing circumstances.

Example insights:

  1. The candidate is able to learn new skills rapidly, showcasing high learning agility.
  2. They demonstrated a capacity to learn from mistakes, signifying a growth mindset.
  3. They showed eagerness to take on new challenges, indicating resilience and adaptability.

Prompt 4: Does the candidate have the capacity to lead, inspire, and influence others?

Determining if the candidate can lead, inspire, and influence others gives us a measure of their potential for future leadership roles. This insight can help identify individuals capable of guiding teams and making strategic decisions.

Example insights:

  1. The candidate has previous leadership experience and demonstrated effectiveness, suggesting they possess leadership potential.
  2. They showcased a thoughtful approach to decision-making, implying they are responsible and accountable.
  3. They expressed an interest in mentoring others, indicating a potential for further growth into leadership role.

Prompt 5: How does the candidate's long-term vision align with the company's goals?

Understanding how the candidate's long-term vision aligns with the company's goals helps evaluate if they'll be a good fit culturally and strategically. This is key for ensuring alignment and fostering a sense of shared purpose.

Example insights:

  1. The candidate’s goals align well with the company's mission, indicating a potential good fit.
  2. They showed a drive for personal and professional development, suggesting ambition and drive.
  3. They expressed enthusiasm about the company's future, demonstrating potential long-term commitment.

Prompt 6: How does the candidate demonstrate emotional intelligence?

Gauging the candidate's emotional intelligence offers insights into their capacity to manage their own emotions and empathize with others. This is critical in building strong professional relationships and fostering a healthy work environment.

Example insights:

  1. The candidate displayed self-awareness of their emotional responses, hinting at a high level of emotional intelligence.
  2. They have strategies for managing their emotions, indicating emotional regulation skills.
  3. They demonstrated empathy and understanding of others' emotions, showing emotional perceptiveness.

Prompt 7: How does the candidate respond to constructive feedback?

Assessing how a candidate responds to constructive feedback helps ascertain their openness to learning and improving. This indicates their potential for growth and their ability to evolve in response to feedback.

Example insights:

  1. The candidate is receptive to feedback and uses it for self-improvement, suggesting a growth mindset.
  2. They see feedback as a learning opportunity, demonstrating a commitment to professional development.
  3. They actively seek feedback, indicating a proactive approach to learning and improving.

Prompt 8: Can the candidate demonstrate technical proficiency required for the role?

Determining the candidate's technical proficiency is crucial to ascertain their competency for the role. This helps identify individuals with the necessary technical skills, or those who have the capacity to quickly acquire them.

Example insights:

  1. The candidate demonstrated strong technical knowledge, indicating proficiency in the required skills.
  2. They provided examples of how they've applied technical skills to solve problems, showing practical competence.
  3. They expressed an eagerness to continue learning, suggesting they will keep up-to-date with technical advancements.

Prompt 9: How effectively does the candidate communicate?

Assessing the candidate's communication skills can help evaluate their ability to effectively convey ideas and interact with others. This is vital in maintaining clarity and understanding within the team.

Example insights:

  1. The candidate articulated complex ideas clearly and effectively, demonstrating strong communication skills.
  2. They demonstrated good listening skills, showing they value understanding others.
  3. They adapted their communication style according to the situation, indicating communication flexibility.

Prompt 10: How does the candidate approach innovation and creativity?

Evaluating the candidate's approach to innovation and creativity helps gauge their ability to think outside the box and contribute fresh ideas. This can lead to increased innovation and a competitive edge for the company.

Example insights:

  1. The candidate shared experiences of creative problem-solving, indicating a capacity for innovative thinking.
  2. They expressed a positive attitude towards change, suggesting adaptability.
  3. They contributed to past innovation initiatives, hinting they can make creative contributions.

Prompt 11: How does the candidate approach decision-making?

Understanding the candidate's decision-making process can provide insights into how they handle making tough choices. This information can indicate their ability to make strategic and timely decisions.

Example insights:

  1. The candidate demonstrated an analytical and methodical approach to decision making, suggesting they make well-informed decisions.
  2. They described instances of making tough decisions under pressure, indicating resilience and decisiveness.
  3. They considered potential implications and risks, demonstrating good risk management skills.

Prompt 12: Can the candidate demonstrate alignment with the company's professional values and ethics?

Assessing whether the candidate's professional ethics align with those of the company is vital to ensure a harmonious work environment. This helps avoid potential conflicts and promotes a strong culture of integrity.

Example insights:

  1. The candidate expressed a strong sense of professional ethics, suggesting alignment with the company's values.
  2. They highlighted the importance of a diverse and inclusive work environment, demonstrating a commitment to respect and inclusivity.
  3. They demonstrated ethical conduct in previous roles, indicating a track record of ethical behavior.

Prompt 13: How does the candidate manage stress and demonstrate resilience?

Evaluating the candidate's ability to manage stress and demonstrate resilience in the face of challenges can offer insights into their capacity to maintain performance under pressure. This can be a key factor in their long-term success in the role.

Example insights:

  1. The candidate shared experiences of overcoming professional setbacks, indicating resilience.
  2. They discussed personal strategies for managing stress, showing good stress management skills.
  3. Despite discussing challenging situations, they maintained a positive outlook, suggesting they can perform well under pressure.

Awesome prompts! But umm… Where can I even use it?


You can paste the transcript of your meeting into ChatGPT, and then attach the prompts to produce results.


  • You can try for free and it works for shorter transcript of 15-minute calls.


  • The free version doesn’t have high reasoning capability. So it’s likely you will get answers that make your eyes roll.
  • Token limit. If the transcript is from a 30+ minute call, it’s likely that you will get an error that your prompt was too long.
  • Might not produce results during peak hours.

Wudpecker is an AI meeting tool that records, transcribes, and summarizes your meetings. It is built for you to enter these prompts and extract insights.


  • Can extract insights despite the meeting length
  • Offers quality summaries and transcripts, making it easy to review meetings and find important insights quickly
  • Transcription available in 100+ languages
  • Records calls for later reference and sharing with remote team members
  • Provides ready-made templates or the option to create custom templates for note-taking
  • Allows users to create snippets from recordings, making it easy to share important sections of a meeting with others
  • Recognizes speakers during the meeting and separates their dialogue in the transcript, making it easy to follow along and attribute comments to the correct person


Our modern work environments demand efficient ways to extract valuable information from conversations and interviews. The 13 essential prompts outlined in this blog post serve as a crucial toolkit for hiring managers to harvest rich insights from interview transcripts. They address a myriad of aspects, from problem-solving and team dynamics to leadership potential, emotional intelligence, and resilience, aiming to fully capture a candidate's potential.

With the help of these prompts and the integration of AI meeting tools like ChatGPT and, you can revolutionize your hiring and assessment process. These tools alleviate the strain of note-taking, transcription, and meeting review, offering you more time to focus on what truly matters - finding the best fit for your team and your organization.

We are no longer limited to hurried notes or incomplete recollections. The power of AI and targeted inquiry is transforming our ability to discern, recall, and apply the wealth of knowledge that arises from interviews. So don't let essential insights vanish into the ether of forgotten conversations. Embrace these prompts and AI tools to truly harness the potential of your recruitment process, fostering a vibrant and empowered team.

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